Using Google Mail with Outlook

Can I set up Microsoft Outlook 2003 to send and receive emails sent to my Google Mail account using Windows XP?


You can compose, send and receive email via your google Mail account using many popular email programs, including Outlook 2003. You can also find instructions on how to set these up here. Outlook can receive Google email via POP and IMAP. IMAP is usually best because it is better suited to accessing emails from more than one place, in this case Outlook and the website.

Open Outlook and click on the Tools menu, then click on Email accounts. Select Add a New Email Account, then click next. At the next screen, make sure IMAP is selected and click next. Fill in the account information including your name, as it will appear at the top of outgoing emails, your Google Mail email address and your username and password. Fill in the server details too, the Incoming mail server is imap.gmail.com and the outgoing mail server is smtp.gmail.com.

Click More Settings, then in the window that pops up, open the outgoing Server tab. Tick the box next to “My outgoing server requires authentication” and select the option to use the same settings as your incoming mail server. You also need to click the Advanced tab and tick both boxes saying “This server requires and encrypted connection”. Enter the port number 993 for the Incoming mail server (IMAP) then enter the number 465 for the Outgoing server. Click OK to close this window, then cllick Test Account Settings.

You should be good to go after this. The great thing about Gmail is that it has an excellent spam filter, so now more messages about cheap pharmaceuticals and inexpensive LCD tvs, unless you want them that is 😉

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